Before you set up Windows Mail, start by collecting the following information for each eâ€‘mail account. You will need to enter this information during the setup process:
Your eâ€‘mail address and password.
The type of eâ€‘mail service you want to use (POP or IMAP).
The address of the incoming and outgoing eâ€‘mail servers (mail.<yourdomain>.com for both).
Eâ€‘mail server types
Windows Mail supports three types of eâ€‘mail servers. You donâ€™t need to understand the details about these server types; you just need to find out which one your eâ€‘mail service uses both for incoming and outgoing eâ€‘mail:
Post Office Protocol 3 (POP3) servers. Most eâ€‘mail services and ISPs use this type of server, especially for personal eâ€‘mail accounts. They hold incoming eâ€‘mail messages until you check your eâ€‘mail, at which point they're transferred to your computer. Messages are typically deleted from the server when you check your eâ€‘mail.
Internet Message Access Protocol (IMAP) servers. These servers let you work with eâ€‘mail messages without downloading them to your computer first. You can preview, delete, and organize messages directly on the eâ€‘mail server. Copies are stored on the server until you delete them. IMAP is commonly used for business eâ€‘mail accounts.
Simple Mail Transfer Protocol (SMTP) servers. This outgoing mail server handles the sending of your eâ€‘mail messages to the Internet. An SMTP server handles only the outgoing eâ€‘mail, and is used in conjunction with a POP3 or IMAP incoming eâ€‘mail server.
Once you have collected the required information for each eâ€‘mail account, you can start setting up Windows Mail. Hereâ€™s how to add an e mail account in Windows Mail:
Open Windows Mail by clicking the Start button , clicking All Programs, and then clicking Windows Mail.
Click the Tools menu, and then click Accounts.
After you click Add on the Internet Accounts screen, Windows Mail will ask what type of account you want to add.
Click Eâ€‘mail Account, click Next, and then follow the instructions.
After you are done entering all the information for one eâ€‘mail account, repeat the process for each eâ€‘mail account you want to set up.
During setup, you'll be asked to pick a display name. You might want to enter your actual name here rather than your eâ€‘mail address, since this is the name that recipients will see when you send them an eâ€‘mail message.